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Updating Payments

Adjusting Selected Invoices for Manual Payments
You can change the invoices you select for a manual payment at any time. For example, you may have accidentally selected the wrong invoice when you first recorded the manual payment.
Prerequisite
 If the payment has cleared, unclear it first. You cannot adjust invoices on a cleared payment.

To adjust invoices selected for a manual payment:
1. Find the payment online by using the Payments Overview window, or by opening the Payments window in entry mode and querying the payment.
2. In the Payments window select the payment and choose the Enter/Adjust Invoices button to navigate to the Select Invoices window.
3. Select the invoice(s) you had associated with the payment by mistake, and choose the Reverse Payment button. Payables creates a negative line for each invoice you selected.
4. Enter each invoice(s) you want to pay with the manual payment in a new row. The sum of the invoice Payment Amounts must equal the Payment Amount you entered for the manual payment. If you want to see detailed information about an invoice, select the invoice and choose Invoice Overview.
5. Save your work to have Payables reset the status of the reversed invoices to Unpaid, and the selected

Updating Manual Payment Addresses
You may need to update an address for a manual payment if you originally recorded an incorrect address.
Prerequisite
 You have enabled the Allow Payment Address Change Payables option.

To update the address on a manual payment:
1. Find the payment online. Adjust the address in the Payments window.
2. Save your work.

Updating Payment Restrictions:
ADJUSTING PAYMENTS OF PREPAYMENTS: You cannot adjust a manual payment that you have used to pay a prepayment that you have applied to an invoice.
CANNOT UPDATE CLEARED OR VOIDED PAYMENTS: You cannot make any changes to cleared or voided payments.
CANNOT UPDATE MATURED, ACCOUNTED FUTURE DATED PAYMENTS. You cannot make adjustments to selected invoices on matured future dated payments if accounting exists for the maturity event. If possible, you can stop the payment, void it, and create a new one.

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