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Unapplying Prepayments

If you mistakenly apply a prepayment to an invoice, you can unapply it. It is then available to apply to another invoice. When you unapply a prepayment, you must unapply the full prepaid amount. Payables increases the amount available for the prepayment by the unapplied amount. Payables creates a positive amount Prepayment distribution on the invoice, with the same attributes as the existing Prepayment distribution it is reversing. Payables then updates the status of the invoice to unpaid or partially paid.
You can review in the Distributions window the Prepayment distributions applied to an invoice.
You unapply prepayments in the Invoice Workbench.
To unapply a prepayment in the Invoice Workbench:
1. In the Invoices window query the invoice or the prepayment.
2. Choose Actions and select the Apply/Unapply Prepayment check box. Choose OK.
Payables displays all existing prepayment applications. Select each Prepayment distribution you want to unapply by checking the Unapply check box. You cannot modify the prepayment amount because you must unapply the complete amount that you previously applied.
If you want to limit available prepayment choices, enter a query or use the Find Prepayments to Apply window by choosing Find from the View window. If you want to see more information on a prepayment or an invoice, select it and choose Invoice Overview.
If you want to print a Prepayment Remittance Notice for the supplier, select the Print check box.
3. Choose the Apply/Unapply button to unapply the prepayment amount(s) and save your work.
4. If you had manually adjusted any amounts on the invoice to account for tax, then undo those adjustments.

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