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Paying Invoices with Quick Payments

You can create and print a computer generated payment to pay a supplier for one or more invoices. You can also create a check, save it, then print it later.
When you create a quick payment you can select an invoice regardless of the payments terms and due date. For example, you can create a Quick payment for an invoice that is not yet due.
If you use the EDI Outbound payment format and you use Oracle e-Commerce Gateway, then you can create electronic Quick payments.
Prerequisites
i) If you are printing checks, enable the Allow Print Payables option.
ii) Each invoice you want to pay must be validated, uncancelled, and without holds.
iii) If you use Invoice Approval Workflow, then each invoice that requires approval must be approved before you can pay it.
iv) Each invoice must have use either the same currency as the payment or use an associated fixed-rate currency.
v) The bank account must have at least one payment document that uses Computer Generated or Combined disbursement type.

To create a Quick payment:
1. In the Payments window select Quick in the Type field. Enter the Bank Account from which you want to make the payment.
Enter a payment Document Name that is either a Computer Generated or Combined disbursement type. Optionally change the payment Document Number, which defaults to the next available number.
Optionally change the payment Currency if you are using a multiple currency bank account with a multiple currency payment document.
Enter the Payment document Date. The Date must be in an open or future period. You can only predate a computer generated payment if your Allow Pre-Date Payables option is enabled.
2. Enter either the Supplier Name or Number, and enter the Supplier Site.
3. If necessary, enter or adjust other information:
If you want to create the payment for an address different from the supplier site and your Allow Payment Address Change Payables option is enabled, adjust the address. For example, you may need to send an expense check to a consultant working at a site away from home.
If you record voucher numbers either manually or by using Sequential Numbering, enter or review voucher information.
If the payment currency is different from your functional currency, enter exchange rate information in the Payment Rate region.
If you have enabled the Allow Remit-to Account Override Payables option, then you can select a different, active Remit-to account from the list of values. The list of values includes bank accounts assigned to the supplier that have the same payment currency.
Attention: The system ensures that Quick payments cannot be created for payment to inactive bank accounts.
Note: Payables assigns a Quick Payment ID to each payment that you create. The Quick Payment ID appears in the Batch Name field and uniquely identifies specific payments. You will need this information to run reports on a specific Quick payment, such as the Separate Remittance Advice report.
4. Choose Enter/Adjust Invoices to navigate to the Select Invoices window. Select the invoices you want to pay.
Optionally choose Invoice Overview to review more information about an invoice.
5. Return to the Payments window. Payables automatically enters the payment Amount for you.
6. Choose Actions to navigate to the Payment Actions window. Format and optionally print the check:
To format and print, first verify the payment document is in your printer, then select Print Now, optionally change the printer name, and choose OK.
To format only and print the check later, select Format and choose OK. When you are ready to print, print from the Concurrent Requests Summary or from the operating system. You can use the Print Now option in the Actions window to print only if you print immediately after formatting. Payables prints to the printer defined on the format program
7. Save your work.
Quick Payment Restrictions:
NUMBER OF INVOICES:
You can only pay as many invoices as you defined for the remittance advice of the payment document.
SAME SUPPLIER SITE: You can only select invoices that have the same supplier site as the payment supplier site you enter. You can, however, change the payment mailing address if the Allow Payment Address Change Payables option is enabled.
PAY ALONE INVOICES: The system adjusts the list of values to ensure that you don't pay a "Pay Alone" invoice when you pay multiple invoices. If you have selected an invoice for payment and then select more invoices for payment, then Payables does not include Pay Alone invoices on this list of values. If you select a Pay Alone invoice for payment then you cannot select more invoices.
PAYING IN A FOREIGN CURRENCY: You must pay in the same currency as the invoice. You can enter and pay a foreign currency invoice only if your Allow Multiple Currencies Payables option is enabled, and you have defined a multi-currency or foreign currency denominated bank account.
CANNOT STOP FORMATTED QUICK PAYMENTS. You cannot stop a Quick Payment before it has been formatted.

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