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In the Payment Terms window, you define payment terms that you can assign to an invoice to automatically create scheduled payments when you submit Payables Invoice Validation for the invoice. You can define payment terms to create multiple scheduled payment lines and multiple levels of discounts. You can create an unlimited number of payment terms. Payment terms have one or more payment terms lines, each of which creates one scheduled payment. Each payment terms line and each corresponding scheduled payment has a due date or a discount date based on one of the following: i) a specific day of a month, such as the 15th of the month ii) a specific date, for example, March 15, 2002. iii) a number of days added to your terms date, such as 14 days after the terms date iv) a special calendar that specifies a due date for the period that includes the invoice terms date. Only due dates can be based on a special calendar. Discount dates cannot be based on a special calendar. Each payment term...

Use the Payment Formats window to define the payment formats you need to define payment documents in the Banks window. You define payment formats for the four payment methods that Payables uses. You can define as many payment formats as you require for each payment method; however, each payment format must be unique for that payment method. You choose a Build Payments program, and a Format Payments program for each payment format. You can choose any payment program that you have defined in the Payment Programs window or any standard program Payables provides. You do not have to define a Separate Remittance Advice program for a payment format, because you can include the separate remittance advice program in your Format Payments program. Each Format Payments program provided by Payables includes a remittance advice program. You can, however, control how many invoices to include on your remittance advice. You can define a separate payment format for each of your payment currencies. If yo...

Maintain existing and define additional Lookups for your shared Lookup types. You can define up to 250 Lookups for each Lookup type. Each Lookup has a code and a meaning. For example, Lookup type YES_NO has a code Y with meaning Yes, and a code N with a meaning No. Note: In Releases 11.0 and earlier, there were two Lookup features, Special Lookups and Common Lookups. These two features have been merged into one. The new consolidated Lookups feature has Lookups maintained in this form. If you make changes to a Lookup, users must log out then log back on before your changes take effect. Lookups Block Type Query the type of your Lookup. You can define a maximum of 250 Lookups for a single type. User Name The user name is used by loader programs. Application Query the application associated with your Lookup type. Description If you use windows specialized for a particular Lookup type, the window uses this description in the window title. Access Level The access level restricts changes that...

A lookup is any predefined value that was not defined in a setup window. Use the Oracle Payables Lookups window to review and maintain sets of values, or lookups, that you use in Payables. In some fields, you must select a value from a predefined lists of values. Sometimes the values on the list are items you have defined in a setup window, such as supplier names, payment terms, or tax codes. Other predefined sets of values are lookups, which you can view, and in some cases, update, in the Oracle Payables Lookups window. A lookup category is called a lookup type, and the allowable values for the lookup type are called lookup names. For example, names of invoice types, such as Standard, Prepayment, Debit Memo, and so on, are lookup names for the lookup type of Invoice Type. You can add lookup names to some lookup types. For lookup types that you can modify, you can define up to 250 lookup names. For example, you can define additional values for Source, which you specify when you import ...

When a supplier or employee sends you a refund for an invoice payment you have made, you can record the refund in Payables. A refund closes out an outstanding credit balance, so you are actually making a negative payment for a credit balance. The credit balance can consist of the outstanding balance of any combination of the following documents, as long as the sum is negative and equals the refund amount: i-> Invoices ii-> Debit memos iii-> Credit memos Expense report Paying these documents with a refund records each document as paid, and gives you a complete supplier transaction history. For example, suppose you want to stop doing business with a supplier. You have an overall $100 credit balance with the supplier. The supplier sends you a $100 refund for the credit balance, which consists of a credit memo of $250 and an unpaid invoice of $150. You enter a $100 refund (a $100 negative payment), and apply it to the invoice and credit memo. After you apply the refund, the in...

Adjusting Selected Invoices for Manual Payments You can change the invoices you select for a manual payment at any time. For example, you may have accidentally selected the wrong invoice when you first recorded the manual payment. Prerequisite If the payment has cleared, unclear it first. You cannot adjust invoices on a cleared payment. To adjust invoices selected for a manual payment: 1. Find the payment online by using the Payments Overview window, or by opening the Payments window in entry mode and querying the payment. 2. In the Payments window select the payment and choose the Enter/Adjust Invoices button to navigate to the Select Invoices window. 3. Select the invoice(s) you had associated with the payment by mistake, and choose the Reverse Payment button. Payables creates a negative line for each invoice you selected. 4. Enter each invoice(s) you want to pay with the manual payment in a new row. The sum of the invoice Payment Amounts must equal the Payment Amount you enter...

To initiate a new payment batch, enter criteria for the invoices you want to pay. Payables selects all invoices that match your invoice selection criteria and that are ready for payment. You can initiate payment batches from either the Payment Batches window or the Payment Batch Sets window. You can also schedule payment batch sets to automatically submit at regular intervals. Initiating Payment Batches in the Payment Batches Window Prerequisite The payment document has enough documents defined to complete the payment batch. For example, if you are creating 100 checks, the payment document has at least 100 checks defined. To initiate a new payment batch: 1. In the Payment Batches window, enter a unique Batch Name. This name will appear on your reports and will help you locate the batch online. Attention: If you are using the NACHA payment format, Batch Name is used to identify the payment batch in the exception notification process. If your batch name exceeds 22 characters, the N...