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AR Setup

Approval Limits Use the Approval Limits window to define approval limits for adjustments created in Receivables, requests for credit memos initiated from iReceivables, and write-offs for receipts. Receivables uses approval limits that have a document type of Adjustment when you create an adjustment in the Adjustments, Submit AutoAdjustments, and Approve Adjustments windows. When you enter an adjustment that is outside your approval limit range, Receivables assigns the adjustment a status of Pending until someone with the appropriate approval limits either approves or rejects it. The Credit Memo Request Approval Workflow uses approval limits that have a document type of Credit Memo when forwarding credit memo requests from iReceivables. The workflow sends a notification to an approver if the request is within the approval limit range for the currency and reason code specified. When you write off an unapplied receipt amount, Receivables uses approval limits that have a document type of R...
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Assigning Accounts

Assign accounts to a row or column to print monetary or statistical account balances. You assign accounts by entering one or more account ranges. Typically you assign accounts to rows. However, if you enter accounts for both rows and columns, FSG only reports on intersecting accounts. Note: If you assign accounts to a row or column, you cannot define a calculation for that same row or column. You can do one or the other, but not both. To assign accounts to a row or column: 1. From the Rows or Columns window, choose Account Assignments. 2. Select a mathematical Sign ( + or - ) to tell FSG whether to cumulatively add or subtract the balances for each account in the specified account range. To use this feature, each segment in the range must be defined with a display type of T (Total). See step 4 below. 3. Enter a range of accounts by specifying the Low and High accounts in the range. Additional Information: To specify just one account rather than a range, enter the same account as th...
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Including Budgets, Encumbrances, and Currencies in an FSG Report

To include budgets, encumbrance types, and currencies in a report, your report definition must specify a row set or column set that has control values specified in the Balance Control options. When you use such row sets or column sets in a report definition, you assign the control values to specific budgets, encumbrances, or currencies. When you assign a Budget to a control value number, FSG automatically prints the appropriate budget amounts in the budget-related rows or columns that are assigned that control value number. For example, if you assigned the number 1 to a column with the PTD-Budget amount type and the number 3 to a column with the PTD-Encumbrance amount type, you must assign a budget to the control value number 1 and an encumbrance to the control value number 3. This same logic applies to currency types. Notes: You must assign the same budget, encumbrance type, or currency to intersecting row and column control values. You cannot enter currencies in the report definition...
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Balance Control Options

Amount Type: Defines the types of values to include in a row or column. General Ledger provides numerous amount types, such as actual, end-of-day, average-to-date, budget, or encumbrance; or calculated amounts, such as variances, for single or multiple periods. The amount type is typically assigned to column definitions. Notes: If you enter a budget, encumbrance, or variance amount type, you should enter a Control Value to assign budgets and encumbrance types to the report definition. Amount Type, Period Offset, Control Value, and Currency must all share the same column or row. If you assign an amount type to a row or column, you must also assign an offset. Suggestion: Use the amount type, YTD-Actual (FY End) to report on fiscal year-end actual balances. Calculate the offset in relation to your accounting calendar and enter the offset value in the Balance Control Region (for example, -12 for a 12 period calendar). Label the column directly (for example, June-1999) instead of using the...
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Using Financial Statement Generator

The simplest reports require only steps 2 and 5 to define the report and steps 6 and 7 to run it. As your report requirements become more complicated, you will also need to perform many of the optional steps. The Financial Statement Generator Report Building Process 1. Before you define a report in Financial Statement Generator, draft it on paper. This will help you plan your report's format and content and save you time later. 2 . Define row sets that specify the format and content of your report rows. Typical row sets include line items, accounts, and calculation rows for totals. 3. Define column sets that specify the format and content of your report columns. Typical column sets include headings, currency assignments, amount types, and calculation columns for totals. You can also define column sets graphically using the Column Set Builder. 4. Define any optional report objects you need for special format reports or report distribution. 5 . Define financial reports by com...
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Entering Purchase Order Headers

To enter purchase order headers: 1. Navigate to the Purchase Orders window from the menu: i) by selecting the New PO button in the Find Purchase Orders window or any of its results windows ii) by selecting the Open button in any of the Find Purchase Order results windows iii) by selecting the Open button and then double-clicking the Open Documents icon in the Notifications Summary window when the current line is a purchase order if the PO: Display the AutoCreated Document profile option is set to Yes, Purchasing opens the Purchase Orders window when you have completed AutoCreation of a purchase order The upper part of the Purchase Orders window has the following display-only fields: Created - The system date is displayed as the creation date. Status - Possible order status values are: Incomplete - The order has not been approved. Approved - You have approved the order. You can print it and receive items against it. Requires Reapproval - You approved the order and then made chang...
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Purchase Order Types

Standard Purchase Orders You generally create standard purchase orders for one-time purchase of various items. You create standard purchase orders when you know the details of the goods or services you require, estimated costs, quantities, delivery schedules, and accounting distributions. If you use encumbrance accounting, the purchase order may be encumbered since the required information is known. Blanket Purchase Agreements You create blanket purchase agreements when you know the detail of the goods or services you plan to buy from a specific supplier in a period, but you do not yet know the detail of your delivery schedules. You can use blanket purchase agreements to specify negotiated prices for your items before actually purchasing them. Blanket Releases You can issue a blanket release against a blanket purchase agreement to place the actual order (as long as the release is within the blanket agreement effectivity dates). If you use encumbrance accounting, you can encumber each r...
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